WEDDING PLANNER
Your destination wedding in Portugal, planned from wherever you are.
Get married in Portugal without being here to organise it. Full planning, day-of coordination, or something in between — run from Portugal by people who live here, while you watch every step from home.
We live here. We speak the language, we know the suppliers, and we know what things cost.
You keep every decision. We do everything else.
You've never planned anything in a country you don't live in.
You've seen the venues online. You can't tell which photos are five years old, which quinta is genuinely beautiful and which one only photographs well, or whether the price you were quoted is normal or is the price you get for writing in English.
You can't be here to check.
Every decision — the venue, the caterer, the florist, the band — has to be made on trust, from a screen, about people you've never met, in a country you may have visited twice.
And you can't reach anyone.
You sent five enquiries. Two replied. One replied in Portuguese. That is not rudeness — it is how a lot of excellent Portuguese suppliers work, and it is not a problem you can solve by email from another country.
A organização tem de acontecer a milhares de km de distância, nas horas que sobram depois do trabalho.
You chose Portugal. Now comes the hard part.
Most of the weddings we organise are run remotely. Video calls, digital documents, and a platform where you see everything.
The platform is ours. It isn't software we bought online — we designed it and wrote it ourselves, around what experience has shown actually matters. The point isn't to bury you in information. It's to give you room to follow the work without having to chase anyone.
On the platform, you:
see in real time what has been done and where the planning stands
propose colours on the board, add photographs, leave comments
receive our proposals and say yes or no
have your checklist and decide what happens and what doesn't
keep documents and comments in one place
It's yours, and only you see it — you have your own password.
On the morning of your wedding, while you're getting ready, you open your phone and see the detailed list of what you need to bring. You forget nothing.
Watch it happen without being here
1. You tell us what you're imagining.
Date, region, number of guests, and the wedding you have in your head. In writing or on a video call — whichever is easier from your time zone.
2. You get a quote within 48 hours.
Once we have the details we need, the quote is with you in two days. No waiting, no chasing.
3. Everything moves to the platform.
Every proposal we make — venues, suppliers, décor — appears there for you to see and decide on. Nothing goes ahead without your yes.
4. On the day, we run it.
You greet your guests. The rest is ours.
How this works, from first message to the day
We're on Google in two locations in Portugal. Five stars in both.
Five stars, in both our Google location
Portuguese prices, not visitor prices
This is the part most couples find out too late.
In Portugal, the quote you receive depends on who is asking. A supplier who receives an enquiry in English, from abroad, for a date they know you've already set your heart on, quotes accordingly. It isn't dishonesty — it's a market reading its customer, and it happens everywhere in the world.
Your suppliers are hired by us, in Portuguese, by someone who lives here and works with them all year. You get the price a Portuguese client gets, from suppliers who want to keep working with us long after your wedding.
For most couples, this alone covers a large part of what a planner costs. Everything else you get is on top of that.
The contracts are in Portuguese
They are. Almost all of them, including the ones that decide what happens if a supplier doesn't show up.
Someone has to read them, check what's missing, ask the questions that aren't in the document, and pick up the phone when the answer doesn't come by email. That someone is us, and it is one of the reasons couples who could organise their own wedding at home don't try to organise one here.
The legal side
If you're marrying in Portugal as a foreign couple, there are two roads: a civil marriage that is legally binding in Portugal, or a symbolic ceremony here and the legal registration at home.
Which one suits you depends on your nationalities, where you live, and how much paperwork you're willing to do. We'll tell you honestly which one makes sense for your situation, and then we handle it — certified translations, apostilles, and the documents themselves, through a partner we've worked with for years.
How many times you need to come to Portugal
Once, or not at all.
Everything else is done by video call and digital documents. The one visit worth making is the menu tasting — and if you can't, we do the tasting ourselves and walk you through every dish on camera, in detail.
Couples who want to see the venue in person usually combine it with the tasting and settle both in a single weekend.
For a destination wedding this isn't a detail. It's half the experience.
Accommodation for people who don't know the area or the language. Airport transfers arriving at six different times on two different days. The welcome dinner, when everyone has landed and there's no wedding yet. The next-day brunch, which is often the part guests remember best.
We treat this as part of the wedding, not as an extra. A guest who lands at eleven at night and doesn't know how to reach the hotel is your problem — unless it has already been solved.
Where and when to get married in Portugal
We organise weddings across the whole country, mainland and islands, including Madeira and the Azores. Our teams are based in Coimbra and in Lisbon — Coimbra sits in the centre of the country, which puts most venues on the mainland within a few hours of us.
Portugal is small, and that is an advantage for you too: your guests can land in Lisbon or Porto and be at the venue in under two hours.
The north and the centre give you quintas, monasteries and river valleys, at prices the south doesn't do. The Alentejo gives you space, silence and horizon. The Algarve and the coast give you the sea — and the wind, which matters more than people expect for an outdoor ceremony. Lisbon and Porto work when a large part of your guest list is flying in and you want them walking to dinner.
High season runs May to September: the best weather, the highest prices, and the suppliers who book up first. May, June and September usually give the best balance of the three.
We're organising a wedding in the Azores right now, so the islands aren't a theory for us.
If you haven't chosen a region yet, tell us what you're imagining and we'll propose one.
Your guests are flying in
If it rains
It rains in Portugal, including in May and in September. The question is not whether it might rain — it's what happens if it does.
Every outdoor wedding we organise has a rain plan closed before the date. Where the ceremony moves to, where dinner moves to, who sets up what and when, and who makes the call and at what hour. It is not a conversation to have on the morning of your wedding, looking at the sky.
Outdoor sites bring their own questions — insects, power, access. The ground is treated before your guests arrive, so that dinner belongs to you and not to the mosquitoes.
Preventive planning
Something will go wrong. It always does. The difference is in already knowing what to do about it.
This is where we see most organisers fail: they trust that everything agreed will actually happen. We work the other way round. Every part of the wedding has a plan B. And a plan C in our heads.
An example. The photographer calls the day before to say he can't make it. We could hold him to the contract, but life happens — there may have been illness, there may have been worse. At that moment we already know who replaces him. And not someone with a camera: a professional whose style is close to the one you chose.
In the weeks before the wedding we go through the whole timeline end to end and bring every supplier together, so that each one knows who they're working with and everyone is on the same page.
You tell us the limit. We work inside it.
We choose suppliers to fit that limit, distribute the budget between them, control what each one takes, and prepare a payment schedule, so there are no surprises — including no surprises in your own currency, since you'll know what leaves your account and when.
And there's the other cost, the one that never appears on an invoice: the months of calls, searches and decisions this takes — made in a language you don't speak, from a time zone that doesn't match. If you don't have that to give, that is exactly what you're buying.
Your budget
You are not getting married in order to work that day.
Nobody from the kitchen comes to ask you whether to start serving, whether it goes out hot or cold, whether it's in or out. Nobody comes to ask you whether the car has arrived. You are having funn with your guests, and with each other, and that is all you have to do.
On the day, the wedding is yours
Tree ways to work with us
1. Planning
For you, if you've got the idea and none of the time.
The concept built around what you actually want
Suppliers chosen and prices negotiated
A detailed contract with each one
A full timeline up to the day
You get the whole thing built and ready to happen.
2. On-the-day coordination
For you, if it's all booked and you just need someone on the ground.
A schedule worked out with you
Us on site from start to finish
Suppliers managed on the day
Whatever goes sideways, handled
You become a guest at the party you organised.
3. Planning and coordination
From the first idea to the last guest home.
Venue, suppliers, budget, décor, timeline and coordination on the day.
If you're comparing proposals, these are the points that change the result.
1. They have to be in the country where the wedding happens. If the wedding is in Porto, it helps that the person is in Portugal. Seeing venues, knowing suppliers, showing up when needed — none of this is done by email from another continent. And when a supplier stops replying, somebody has to call them, in Portuguese, on a Tuesday afternoon.
2. They have to know prices. An arrangement of three sprigs of gypsophila cannot cost €300. Someone who does this work looks at a job and immediately sees the range: this costs from here to there. What this means for you: you don't pay €300 for three sprigs.
3. They have to respect what you want. The couple's vision comes first, and it has to stay in the head of whoever is searching. If the bride wants soft pastels, coming back with a red and blue palette "because I couldn't find anything else" is not an answer. Before any proposal reaches you, we ask ourselves one question: is this what they described, or is this what was easy to find?
4. They have to be creative. Combining colour with music, with the space, with the rhythm of the party — and proposing more than you imagined on your own. An energetic, sporty couple who talk fast don't want the same seated dinner as a quiet one. They probably want music people dance to, and friends who take part. What this means for you: you get ideas that hadn't occurred to you, and that are still yours.
5. On the day, they have to lead. On the wedding day somebody has to direct: who does what, when, where. And when something unexpected happens — and it does — they have to solve it on the spot, without hesitating. What this means for you: nobody comes to ask you where the tables go.
6. They have to be proactive. Organising a wedding is not work for someone who moves slowly. It means calling, insisting, finding one more option, and one more, until it's exactly what you asked for. What this means for you: you end up with what you wanted, not with what turned up first.
7. They have to answer fast. How quickly someone answers you before you sign is how quickly they'll answer you during a year of planning. We give you a quote within 48 hours of having the details.
How to choose a wedding planner
Portugal has allowed same-sex civil marriage since 2010. We have several in planning right now.
For many couples this is precisely why they choose Portugal — and the legal side is usually the biggest worry.
We take care of it. Certified translations, apostilles and documentation are ours to handle.
LGBTQ+ Same-sex weddings
